Elephant Welfare Project

Working to make elephants' lives better


Privacy Notice

How the university processes your personal data

The University of Nottingham, University Park, Nottingham, NG7 2RD (0115 951 5151), is committed to protecting your personal data and informing you of your rights in relation to that data.

The University of Nottingham is registered as a Data Controller under the Data Protection Act 2018 (registration No. Z5654762).

One of the University’s responsibilities as a data controller is to be transparent in our processing of your personal data and to tell you about the different ways in which we collect and use your personal data. The University will process your personal data in accordance with the UK General Data Protection Regulation (UK GDPR, GDPR) and the Data Protection Act 2018 (DPA) and this privacy notice is issued in accordance with the UK GDPR Articles 13 and 14.

We may update our Privacy Notices at any time. The current version of all of our Privacy Notices can be found below, and we encourage you to check back here regularly to review any changes.

The Data Protection Officer

The University has appointed a Data Protection Officer. Their postal address is:

Data Protection Officer,
B16 Lenton Hurst,
University of Nottingham,
University Park,

They can be emailed at dpo@nottingham.ac.uk and telephoned on (0115) 748 7179.

What information do we hold?

We hold a range of personal data about you, some of which you may provide to us directly and some of which we may receive from third parties. For the purposes of the Elephant Welfare Project, we will hold the name and contact details given through the ‘Contact us’ page.

How do we use it and why?

We only process data for specified purposes and if it is justified in accordance with data protection law. The purpose of this processing is to enable individuals to receive updates from the Elephant Welfare Project team about their work.

This processing is justified because:  

We will use contact information for the purposes of updating interested parties about the work Elephant Welfare Project.

How long do we keep your data?

The University will only keep your personal data for as long as necessary to fulfil the purposes for which we collected it. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

We retain your data for the lifetime of the project.

Your rights as a data subject

You have a number of rights under UK GDPR. Further information about these rights and how to invoke them can be found on our website here: https://www.nottingham.ac.uk/utilities/privacy/privacy.aspx

Where can I get more information?

If you have any questions about this privacy notice or how your data is processed, please contact the University of Nottingham Information Compliance Team: data-protection@nottingham.ac.uk

This privacy notice is reviewed regularly and we will alert you to any changes we might make.